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       Volunteering (PIP)

 

 

  

 

Volunteering - Parent Involvement Program (PIP) 

 

Parental support is essential to YCCO's continued success.  Parent/guardian volunteering hours help YCCO raise funds, support the educational program (rehearsals, concerts, educational tours/trips, etc), and provide administrative support.  These activities help YCCO to operate with a small staff and to keep tuition affordable.

 

The Parent Involvement Program (PIP) is our framework for volunteering.  The following list shows various PIP opportunities:

  • A Little Night Music: Each year, YCCO stages a dinner-concert-auction to promote the choir and raise donations. Join with the Board to plan, organize, prepare for, and work at this fund raising benefit.

  • Auditions: Publicize spring auditions, contact music teachers for referrals, correspond with families of referred students and answer questions by phone, schedule auditions, organize the auditions days and information packets for prospective choristers, facilitate registration and the auditions process, keep records, send response letters, etc.

  • Carpools: Organize carpools and/or drive for various out-of-town functions.

  • Chaperones: Chaperone a group of choristers during a trip or activity, serve as the tour nurse, organize games and other fun activities, etc.

  • Concerts: Setup, ushers, ticket sales, flowers, programs, backstage choir assistants, stage crew, sponsor and donor receptions, cleanup, etc.

  • Fund Raising: Plan, organize, publicize, work on, and maximize the profits for fund raising projects. Offer creative, fun, profitable ideas and suggestions.

  • Performances: Contact service clubs, churches, etc. to hire one of our choirs for private performances. Serve as liaison between YCCO and the sponsor; assist the choir director with advance arrangements and on-site logistics.

  • Scrap Booking: Clip all news items on YCCO, take snapshots at YCCO events, keep scrapbooks up to date, create displays to publicize YCCO as requested; etc.

  • Music Library: Catalogue, store, number, distribute to singers, collect, and keep records for YCCO’s sheet music.

  • Publicity: Work on media contacts, news releases, special publicity events (choir participation in parades, etc.)

  • Registrars: Check in choristers at rehearsals, concerts, etc., keep records, call and mail information to parents.

  • Rehearsal Helpers: Assist the choir director at Monday night rehearsals. Use positive reinforcement and friendly discipline to help maintain order and focus choristers’ attention on the director.

  • Retreats and Camps: Assist the choir directors in organizing and facilitating our winter retreats for each choir. Organize activities, recruit helpers, arrange for snacks and meals, supervise and facilitate, etc.

  • Snack Shack: Set up and sell healthy snack items during break time at Monday night rehearsals.

  • Uniforms: Help organize and sell used uniforms and assist with uniform check days, etc.

  • Video Production: Special skills and equipment required. Film YCCO concerts and produce professional-quality videotapes

Remember you must document approved completed PIP hours on the YCCO PIP form, within the quarter they were completed.  Questions regarding approved activities or opportunities can be directed to the Volunteer Coordinator.